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How to create and manage sub-users?

Ethesia allows you to invite team members (sub-users) to help manage your account. Each team member gets their own login and can be assigned specific permissions.

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Written by Julius Ramos
Updated this week

How Many Team Members Can I Add?

The number of team members you can add depends on your subscription plan:

  • Starter: 2 team member

  • Pro: 10 team members

  • Enterprise: Unlimited team members

Inviting a Team Member

  1. Go to your Dashboard

  2. Click "Team Members" or "Sub Users" in the navigation

  3. Click "Invite Team Member"

  4. Enter their email address and name

  5. Select their position/role

  6. Choose which permissions to grant

  7. Click "Send Invitation"

Your team member will receive an email invitation with instructions to set up their account.

Permission Types

You can customize exactly what each team member can access:

  • Manage Jobs: Create, edit, and manage job postings

  • Manage Candidates: View candidate profiles, respond to inquiries, and communicate with applicants

  • Manage Users: Invite and manage other team members

  • Billing: Access billing settings, view invoices, and manage payment methods

  • Talent Finder: Access the Talent Finder tool to proactively search for candidates

Managing Your Team

From the Team Members section, you can:

  • Edit permissions: Change what a team member can access at any time

  • View pending invitations: See which invites haven't been accepted yet

  • Remove team members: Revoke access when someone leaves your organization

Best Practices

  • Principle of least privilege: Only grant the permissions each person actually needs

  • Limit billing access: Reserve billing permissions for accounting staff or administrators

  • Review periodically: Remove team members who no longer need access

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